Managing employee time and attendance shouldn’t make you the ogre
Broadway Malyan, an architect’s practice, has relocated to a new studio in Reading as part of its ongoing £1m investment programme.
The new premises are on the fifth floor of the RIBA award-winning Thames Tower building opposite Reading railway station. This puts them in the centre, as opposed to their previous studio in Theale.
As part of their investment they are also planning to change the location of their London studio in early 2019 and build a new modelling workshop for its studio in Birmingham city centre.
UK chairman Ian Apsley said: "A combination of a series of lease ends and the realisation that some of our studio space no longer met the needs of a modern architectural practice gave us the opportunity to examine our UK studio strategy and the Reading move is the first stage of an incredibly exciting period for the practice.
"Reading has long been one of most successful studios and this move to Reading’s most high profile business address is a real statement of intent for the practice in a town where the long term potential from the arrival of Crossrail is clear."
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Moving into a new building is a good opportunity to assess your current time and attendance management system.
If you are still noting employees’ attendance using paper timesheets, then you are likely to be using your payroll staff very inefficiently. All the time that they spend deciphering and typing out hours worked could doubtless be spent better in other ways.
If you aren’t using anything at all, except perhaps a phonecall or email to record a sick day, then you are missing out on data which could improve the way your company or department runs. For example, do you know how many times a staff member has been late that month? That year? Sometimes it is much easier to spot patterns in being late or calling in sick if you have a year’s worth of clear numbers spread out in front of you.
Even assuming that your employees are all good and honest people who have 100% attendance at work, you could still be risking issues if you are not properly monitoring their time at work. This is because if they are working overtime, either paid or unpaid, for a long period of time they could actually be breaching the European Working Time Regulations.
To avoid complications, consider bringing your time and attendance into the 21st century with Time and Attendance South East! We can provide clocking terminals with smartcards and/or biometrics, and our software will work from as few as ten employees.